11 Best zipForm Alternatives for Real Estate Pros in 2025

Managing over 50% of all U.S. real estate transactions, Dotloop has emerged as a powerful real estate forms software zipForm Alternatives boasting a remarkable 98% retention rate.

While zipForm Plus maintains a respectable TrustRadius score of 7.4 out of 10, you might be looking for different features or better value. In fact, the real estate forms software market now offers diverse solutions, from Condo Control with its impressive 9.0 TrustRadius score to Yardi Voyager’s global presence across 35 offices.

Whether you’re seeking stronger mobile capabilities (Dotloop’s app ranks 4.8/5 from 42,000+ reviews) or more comprehensive transaction management tools, we’ve evaluated 11 alternatives to help you make an informed decision for your real estate business in 2025.

Dotloop: The Leading Cloud-Based Alternative

As a cloud-based transaction management solution, Dotloop stands out with its comprehensive feature set and intuitive interface.

Dotloop Platform Overview

The platform excels in document signing capabilities, scoring 9.1 compared to zipForm Plus’s 4.8. Additionally, the system offers full visibility into business operations and streamlines transaction processes through a single login. Notably, the platform maintains a 92% customer satisfaction rate.

Key Features for Real Estate Professionals

Dotloop’s core features include:

• Document management with PDF editing and splitting capabilities
• Real-time transaction tracking and notifications
• Bank-grade encryption for secure document storage
• SMS text-based document sharing and signing
• In-person signing capabilities for client meetings

Furthermore, the platform’s mobile app ranks 4.8/5 from 48,000+ reviews, enabling agents to manage transactions from anywhere.

Pricing and Plans

The Premium plan starts at $31.99 per month, offering unlimited transactions and advanced features like SMS texting communications. Business+ plans for brokerages include custom branding, automated compliance workflows, and dedicated success managers.

Integration Capabilities

Consequently, Dotloop connects with over 75 real estate platforms, encompassing:

• CRM and lead generation tools
• Accounting and back-office systems
• Marketing automation platforms

The platform synchronizes data across these integrations, eliminating duplicate entries and streamlining workflow automation. Through these connections, brokerages can track ROI, measure agent performance, and accelerate compliance processes.

Brokermint: Complete Back Office Solution

Brokermint delivers a cloud-based back office platform designed specifically for residential real estate operations.

Comprehensive Feature Set

The platform streamlines operations through five integrated modules: transaction management, commission automation, accounting, agent management, and reporting/analytics. Through centralized document storage, your team gains access to crucial files across devices, eliminating duplicate data entry and reducing compliance issues.

Transaction Management Tools

The system automates workflows through pre-populated templates and electronic signature integration. Your transactions stay on track with proactive alerts and automated record-keeping. The platform maps and monitors all activities in one central hub, breaking through bottlenecks to ensure on-time closings.

Commission Structure Management

Primarily focused on accuracy, Brokermint handles complex commission structures with real-time calculations. You can create unlimited team or individual commission plans featuring:

• Flexible splits and sliding scales
• Automated commission plan application
• Commission disbursement authorizations
• Detailed commission statements

Mobile App Functionality

The mobile application empowers you to manage your real estate business on the go. Through the app, you can track your pipeline, complete checklist items, and send documents for electronic signatures. Moreover, the platform synchronizes with various business tools, including Google Drive, Calendar, Sheets, and Dropbox.

The system particularly shines in its ability to handle small to medium-sized brokerages with up to 200 agents. With its intuitive interface and logical design, even teams with limited technical knowledge can quickly master the platform’s functions.

SkySlope: Advanced Document Management

Trusted by 50% of the top 30 U.S. brokerages, SkySlope excels in document management with a remarkable score of 9.6.

Digital Form Creation

The platform’s automagic technology streamlines form creation by automatically updating matching fields and pulling data from MLS listings. Subsequently, your client information, including dates, contacts, and property details, populates across forms automatically. The system maintains current versions of association forms, ensuring you stay compliant and on schedule.

Compliance Tools

SkySlope’s compliance features primarily focus on customizable checklists and automated data replication. The platform’s efficient document storage system includes a robust universal search bar that enables quick access to listings, transactions, and DigiSign envelopes. Accordingly, brokers can create authorized teams for document collaboration, with each edit tracked by user and time-stamp.

Transaction Coordination Features

The SkyTC service delivers significant time savings, with agents saving an average of 10 hours per deal. Transaction coordinators handle:

• Document completion and signature collection
• Deadline management
• Non-revenue generating tasks like calls and emails
• Data entry and file organization

The platform simultaneously strengthens workflow between agents and office transaction coordinators through seamless integration. Hence, coordinators can create, complete, and manage form files for agents without requiring association credentials. For enhanced efficiency, DigiSign’s digital signature service is available for $5.42 per month, offering premium tools for document markup and signature collection.

Form Simplicity: User-Friendly Interface

Built by real estate professionals, Form Simplicity offers an intuitive approach to digital transaction management.

Template Management

The platform primarily focuses on reducing paperwork through dynamic form programming. Through its responsive design, the system automatically adjusts based on screen size and orientation. Besides customizable templates, you can create personalized documents by adding smart fillable fields that auto-populate essential property data from MLS listings.

Electronic Signature Integration

The eSign feature stands out through its advanced security protocols. When sending documents for signatures, you can choose from multiple authentication methods:

• Knowledge Based Authentication (KBA) with secret questions
• SMS Authentication via cell phone codes
• Password Authentication for additional security

The system automatically programs signature fields, initials, and dates into each contract page. Therefore, you can import files from various storage services, such as Dropbox, Box, and OneDrive, marking signature locations effortlessly.

Real-Time Collaboration Tools

Form Simplicity’s collaboration features enable real-time document review and commenting. Through the platform’s built-in tools, outside parties and clients receive permission to add comments directly to forms before final signature collection. The system maintains separate logs for all negotiation comments, ensuring clear communication throughout the transaction process.

The platform’s mobile-friendly interface allows you to monitor transaction status and create new deals from your phone. Through automated workflows, the system helps reduce risk and maintain compliance by tracking all activities in a single secure workspace. The redesigned interface requires fewer clicks for form creation and navigation, making it especially effective for remote work scenarios.

Propertybase: All-in-One Real Estate Platform

Powered by Salesforce’s technology, Propertybase combines transaction management, lead generation, and marketing tools into a unified platform.

CRM Capabilities

The platform excels in centralized lead management, allowing agents to view aggregated leads from multiple sources like Trulia and Zillow. Through its lead-scoring system, agents identify active prospects based on property views, saved searches, and buying timelines. The platform’s AI-driven automation sends timely notifications for email opens, enabling prompt follow-ups.

Marketing Tools

Initially designed for seamless campaign management, Propertybase features drag-and-drop email templates that require no coding expertise. The platform’s website builder empowers agents to create customized real estate websites that align with their brand identity. Through the Area Profile Builder, agents showcase neighborhoods with demographic statistics, school information, and real-time market data.

Transaction Management

The platform’s transaction workspace integrates seamlessly with zipForm, offering comprehensive tracking capabilities. The system maintains five distinct transaction phases:

• Start
• Contract
• Showing
• Pre-Closing
• Post-Closing

Lead Generation Features

Propertybase’s lead generation engine delivers results within 3-7 days of initial setup. The platform’s automated marketing system includes:

• AI-powered ad targeting for optimal audience reach
• Multimedia content integration with virtual tours
• Customizable property listing enhancement
• Automated follow-up email workflows

The platform’s reporting dashboard presents data through intuitive graphs and charts, offering insights into lead activity, website traffic, revenue sources, and agent performance. Through the Salesforce AppExchange marketplace, agents can expand functionality by connecting with digital advertising, live chat, and back-office management tools.

TransActioner: Streamlined Digital Experience

Launched in 2023, TransActioner brings a fresh approach to real estate transaction management through its streamlined digital platform.

Modern Interface Overview

The platform primarily focuses on reducing paperwork-related tasks, enabling agents to dedicate more time to client relationships. Rather than complicated workflows, TransActioner offers an efficient system for organizing forms, tracking signatures, and ensuring document completion. The platform’s interface simplifies transaction management through:

• Real-time transaction tracking
• Critical date alerts
• Contract management tools
• Appointment scheduling features
• Commission management system

Digital Signature Integration

Altogether, the platform’s electronic signature system operates on Public Key Infrastructure (PKI) technology, ensuring document security and legal compliance. During the signing process, each transaction receives a unique digital fingerprint, with signatures marked by precise timestamps. The system automatically archives every signed document in a centralized digital repository, maintaining a complete audit trail.

Client Portal Features

The client portal evidently stands out with its comprehensive functionality. Through this dedicated space, clients gain access to:

Transaction documents with real-time updates Electronic signature capabilities for pending documents Calendar view of upcoming deadlines Contact information for all parties involved in the transaction

The portal ultimately streamlines client communication by providing a centralized hub for document sharing and collaboration. Through this system, clients can view, sign, and download documents while tracking important transaction milestones. For enhanced security, the platform implements bank-grade encryption protocols, protecting sensitive information throughout the transaction lifecycle.

The system’s accounting integration allows for precise tracking of financial aspects, while the file-sharing capabilities enable secure document distribution among all transaction participants. Through automated reminders, the platform ensures timely document signing and deadline compliance.

Qualia: Title and Closing Platform

Through its cloud-based platform, Qualia streamlines real estate closings with advanced automation and security features.

Settlement Features

Qualia’s settlement system reduces manual tasks by 75% through AI-powered automation. The platform primarily excels in streamlining closings with intelligent workflow management that decreases transaction time by 10 days.

The platform’s settlement capabilities include:

• AI-powered document extraction for instant order entry
• Automated rate calculations with underwriter integrations
• Smart balancing tools for proactive issue identification
• Built-in accounting with bank integrations
• Automated three-way reconciliations

Collaboration Tools

Currently, the platform unifies communication through built-in video calls and chat channels, eliminating the need to switch between multiple applications. The Qualia Marketplace connects you with nationwide vendors, offering instant access to title search, tax search, and other critical closing services.

Through the secure closing portal, all parties gain real-time updates on transaction progress. The platform’s task management system distributes workload automatically, using round-robin or equal task load distribution to maximize team efficiency.

Security Measures

Undoubtedly, security stands as a cornerstone of Qualia’s platform. The system undergoes regular third-party audits and maintains SOC 2 certification. The platform’s wire fraud detection system offers coverage up to $1 million for qualified transfers.

The InfoSec team reinforces security through:

• Company-wide training programs
• Enhanced engineering protocols
• Continuous security posture improvement

The platform ultimately protects sensitive data through encrypted storage, which offers greater reliability than traditional on-premise solutions. For enhanced protection, the system keeps client communications within its secure environment, minimizing external security risks.

TitleFusion: Specialized Settlement Solution

TitleFusion emerges as a robust cloud-based title production and closing software designed by title professionals.

Closing Management Tools

The platform’s contemporary Closing System primarily excels in reducing manual data entry while enhancing accuracy throughout the title process. Through single data entry functionality, you can generate multiple settlement statements instantly, switching between CD, ALTA Settlement Statement, or HUD formats with a single click.

The system’s closing ledger streamlines post-closing operations through:

• Automatic split seller checks based on ownership percentages
• Integrated realty transfer fee calculations
• Simplified water escrow management
• Automated Good Faith Deposit tracking

Document Generation

Currently, myTitleVault serves as a secure communication portal for document publishing and transaction management. The platform essentially automates document workflows by converting online orders into new files efficiently. Through branded templates, you can maintain consistent communication throughout transactions while protecting sensitive information through NPI flagging capabilities.

Compliance Features

The platform mainly focuses on maintaining compliance through comprehensive reconciliation services. The system handles daily three-way reconciliation, ultimately reducing time spent on local system maintenance and support issues.

TitleFusion’s compliance framework includes:

• Daily escrow alert reporting for bank and input error detection
• Streamlined monthly reconciliation report submission
• Access to qualified escrow reconciliation experts
• Secure post-transaction document retention

The platform’s premiere security technology safeguards all transactions, while robust vendor and underwriter integrations enhance operational efficiency. Through customizable templates, you can create efficient workflows that adapt to your specific business processes. The system’s flexibility allows remote access, reducing valuable resources typically spent on networking and technical support.

Market Leader: Marketing-Focused Alternative

Market Leader distinguishes itself as a comprehensive real estate platform, focusing on lead generation and marketing automation.

Lead Management System

The platform integrates with over 40 lead sources, primarily Zillow, Trulia, and Realtor.com. Through its Lead Stream feature, you gain access to exclusive leads from HouseValues and Network Boost. The system tracks property search history and buyer preferences, offering insights into client interests.

The mobile app enables instant lead management, allowing you to:

• Access your entire contact database
• Track new leads in your pipeline
• Monitor lead engagement metrics
• Respond to inquiries promptly
• View property search activities

Marketing Automation

The platform’s marketing center streamlines content creation with thousands of professionally designed templates. Through automated listing marketing kits, you can promote properties across multiple channels. The system sends customized listing alerts and newsletters to prospects, maintaining consistent communication throughout the sales cycle.

Currently, the platform offers video-enabled mobile-responsive emails and print marketing materials, including postcards and flyers. The engagement co-pilot acts as a virtual assistant, automating routine communication while maintaining personalized interactions.

Website Integration

Market Leader provides IDX-enabled websites tailored for lead capture. The Website Setup Wizard offers numerous layout options and hundreds of licensed photos for customization. Through MLS integration, your website displays real-time listings, enhancing visitor engagement.

The platform’s website builder includes:

• In-line editing capabilities for quick updates
• Mobile-responsive design
• Search engine optimization features
• Lead capture forms
• Property search functions

Meanwhile, the content management system allows updates from mobile devices, ensuring your website remains current. The platform automatically syncs contact and housing search information between your website and CRM, creating a seamless data flow. Through various automated campaigns, leads receive consistent communication until they’re ready for personal engagement.

Condo Control: Property Management Focus

Scoring a remarkable 9.0 out of 10 on TrustRadius, Condo Control stands as a property management powerhouse designed for real estate professionals seeking comprehensive management solutions.

Management Tools

The platform primarily excels through its extensive suite of 40+ features, encompassing everything from financial management to record keeping. Through centralized solutions, property managers gain access to:

• Message boards and discussion forums
• E-voting capabilities
• Violation tracking systems
• Online payment processing
• Document storage solutions

Currently, the software creates a comprehensive ecosystem serving as a single source of truth for monitoring property portfolios. The platform’s technology score tool offers tailored insights for condominiums and HOAs, ultimately helping evaluate community infrastructure.

Resident Portal

The resident portal empowers community members with self-service capabilities. Through this interface, residents can approve and manage amenity bookings online, fostering community engagement and trust. The platform facilitates information sharing through centralized message boards, enabling residents to:

• Monitor issue statuses
• Suggest improvements
• Access community documents
• Participate in discussion forums

Maintenance Tracking

The maintenance management system streamlines operations through color-coded calendars and customizable workflows. Property managers can schedule one-time or recurring repairs, with the ability to assign tasks directly to onsite staff. The system sends automatic reminders before scheduled maintenance dates, ensuring timely completion of work orders.

The platform’s preventive maintenance solution allows managers to create detailed records for every component. Through secure, searchable databases, authorized users can view or update component information from any computer. The system tracks service requests through mobile phones or desktop computers, with residents having the capability to submit and monitor their maintenance requests.

The platform has thrived for nearly two decades primarily due to its user-friendly interface and robust feature set. Through integrations with QuickBooks, Zego, and Snaile, the system offers enhanced flexibility for property management professionals.

Monday.com: Versatile Project Management

Monday.com brings versatile project management capabilities to real estate operations through its extensive customization options and industry-specific features.

Customization Options

The platform offers 16 boards with multiple views, enabling you to track every aspect of your real estate operations. Through customizable columns, you can organize tasks based on properties, clients, and deadlines. The system primarily excels in providing 25+ dashboard widgets designed to monitor project progress and track budgets.

Among the platform’s standout features:

• Real-time property tracking
• Custom deal transaction workflows
• Construction and renovation monitoring
• Office operations management

Real Estate Templates

The platform’s real estate templates streamline common brokerage scenarios. Through these templates, you can capture potential clients, connect them to properties, and store listing details in one centralized database. The system automatically notifies team members when deal statuses change, keeping everyone informed about transaction progress.

Currently, the platform offers templates for:

• Property management
• Lead tracking
• Marketing campaign organization
• Budget monitoring

Team Collaboration Features

The platform ultimately strengthens team communication through built-in tools that eliminate scattered emails and fragmented conversations. Through item-specific updates and task assignments, your team maintains clear context for every project. The system supports integration with over 70 applications, including Zillow, Follow Up Boss, DocuSign, and HubSpot.

The mobile app ranks among the best in project management software, allowing you to create tasks, tag stakeholders, and share updates directly from your phone. Through calendar views and Gantt charts, you gain visual representations of project timelines, making it easier to identify potential bottlenecks and adjust schedules accordingly.

The platform’s cloud-based architecture enables real-time collaboration, with features for adding comments, sharing files, and tagging team members. Through its integration with tools like Slack, Zoom, and Google Drive, the system brings everything together in one central location, streamlining workflow management for real estate professionals.

Comparison Table (And Other Available Tools)

Here’s an updated comparison table of real estate platforms, including their primary focus, key features, integrations, ratings, pricing, and official website links:

Your ideal choice should align with your primary business focus, whether that’s streamlined document handling, enhanced client communication, or automated transaction management. Consider factors like mobile capabilities, security features, and integration options when evaluating these platforms for your real estate operations.

FAQs

Q1. What are some top alternatives to zipForm for real estate professionals?

Some leading alternatives to zipForm include Dotloop for cloud-based transaction management, Brokermint for back-office solutions, SkySlope for advanced document management, Form Simplicity for user-friendly digital transactions, and Propertybase as an all-in-one real estate platform.

Q2. How does Dotloop compare to zipForm in terms of features?

Dotloop offers comprehensive document management with PDF editing, real-time transaction tracking, SMS text-based document sharing, and in-person signing capabilities. It boasts a 92% customer satisfaction rate and integrates with over 75 real estate platforms, making it a robust alternative to zipForm.

Q3. Which platform is best for property management in real estate?

Condo Control stands out for property management with a 9.0 TrustRadius score. It offers over 40 management features, including a resident portal, maintenance tracking, and e-voting capabilities, making it an excellent choice for managing condominiums and HOAs.

Q4. Are there any affordable options for digital signature services in real estate transactions?

Yes, SkySlope offers its DigiSign digital signature service for $5.42 per month, providing premium tools for document markup and signature collection. This can be a cost-effective option for real estate professionals looking for dedicated e-signature capabilities.

Q5. What should I consider when choosing a zipForm alternative for my real estate business?

When selecting a zipForm alternative, consider factors such as your primary business focus (e.g., transaction management, marketing, or property management), mobile capabilities, security features, integration options, and pricing. Also, evaluate the platform’s user interface, customer support, and compatibility with your existing workflows to ensure it meets your specific needs.